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Operations+75 XP on approvalLink submission

Turn a Zoom meeting recording into a written SOP

Your most senior teammate just resigned. You have one hour to capture how they handle weekly billing reconciliation before they log off forever.

The scenario

Picture this at work

The brief

  • Company: a 12-person agency that bills 30 clients/month.
  • Process to capture: weekly billing reconciliation in QuickBooks (90% the same every week, 10% judgment calls).
  • Audience for the SOP: a junior ops hire starting next month who has never used QuickBooks.
  • Format: written SOP, ~600–900 words, with clearly numbered steps and a small "judgment calls" callout section at the end.

    • (For this quest, use any 5–10 minute Loom or YouTube tutorial as the "recording" — just make sure your SOP reflects what was actually shown.)

    Deliverable

    What counts as success

    A written SOP that a brand-new hire could follow on day one without you in the room. Submit as plain text or a public Notion / Google Doc link.

    How to do it

    Recommended tools and flow

    Recommended tools: Otter, Fireflies, or Loom's own AI for transcription · Claude or ChatGPT to convert the transcript into structured SOP.

    Suggested flow
    1. Get a transcript of the recording (Loom AI, Otter, or paste the YouTube transcript).
    2. Prompt the model: "Turn this transcript into a numbered SOP for a junior hire. Include a 'judgment calls' section at the end."
    3. Read it line by line. Where the AI hand-waves ("review and adjust"), rewrite with specifics.
    4. Add a 3-line "if X happens, do Y" callout for the messy 10%.
    5. Submit the SOP text or a public doc link below.

    Take on this quest — earn XP

    Ship the deliverable, submit it in the app, and earn +10 XP on submission plus +75XP when it's approved.

    Open this quest in the app